Ascentant Blog
Ascentant: Your Virtual Accountants

How Remote is your Accountant?

Virtual Accountants

How is your accountant coping during lockdown? Is it business as usual? Are they still answering their phone and emails? Are your usual team responding to requests or have they been furloughed?

From the beginning, Ascentant have specialised in providing remote outsourced Accountancy solutions to businesses across the country, establishing itself as a Cloud Accountancy practice, providing Cloud Accountancy services, virtual Finance Manager services and Virtual Finance Director services on a remote, outsourced basis.

So how does a virtual or remote Accountancy service look? Here, Ascentant explain.


Upon enquiry, a member of our team will discuss your needs and provide a quotation document by email, detailing the price, service standards and details of the team who will be working with you.  

We are able to offer initial meetings by telephone or video conference with one of our Accountants.

Paperless onboarding

Clients who accept our quotation are forwarded an electronic new client form and KYC identification form for completion online. We require identification documents to be uploaded to our secure online IRIS portal, secured by SSL and AES technology.

A copy of our engagement letter can be electronically signed in the IRIS portal. Thereon we can begin working with clients.

Bookkeeping & Payroll

We work with a range of Cloud systems, including Quickbooks, Xero, Clearbooks, Sage and Freeagent to complete bookkeeping and accountancy processes. We are able to either set up clients with their own accounts or be provided with Accountant access to a client’s software account if already set up.

Clients are able to share documents such as receipts and invoices with us for posting and processing either by upload to our IRIS portal, via Hubdoc data capture or upload to shared data folders such as Dropbox or Googledocs. Thereon we can process bookkeeping transactions and keep client records upto date. There is no need to drop off or send physical copies of paperwork.

We are able to process Payroll electronically via our IRIS payroll to share draft payroll reports before finalisation and securely email copies of payslips to employees.

Accounts & Tax Return production

Once Annual Accounts or Tax Returns are ready for filing, we usually access a client’s software to draft the financial statements.

For those clients with only spreadsheets or simple records such as bank statements, we can import CSV’s of this data into our accounting software to produce draft sets of financial accounts.

Once drafted, Annual Accounts and Tax Returns can be shared in our secure IRIS portal for electronic approval by clients before being submitted to Companies House and HMRC.


We are able to continue to talk with our clients via telephone meetings, conference calls or video chats.


Ascentant are Derby based Accountants practice, but able to service clients across the country remotely with securely, efficiently and cost effectively. During the Coronavirus pandemic, some Accountants who are heavily paper-based or rely on their offices have struggled to continue servicing their clients, however our service remains unaffected, continuing to look after our current clients and take on new work, being able to resource remotely. We thrive on helping SME’s, startups and legal practices with Accounting and Business Consultancy.

If you are considering changing your Accountant or would like an informal chat about our services, contact us or ring 01332 981920 – Ascentant – Small Business Accountants, Derby and providing virtual / remote bookkeeping and accountancy services.